“Service Made Simple” – Cut Waste Without Sacrificing Productivity
The Shocking Cost of Printing Waste in the Philippines
Office printing silently drains ₱1,500/year per employee (PhilBiz Review 2025).
Top 5 Money Pits
- No duplex defaults → Wastes ₱8,000/year (10-person team)
- Unsecured prints → Risk ₱500k PDPA fines
- Color overuse → Costs ₱0.50/page (vs. ₱0.03 B&W)
- “Ghost printers” → ₱3,000/month in idle maintenance
- Emergency toner orders → Pay ₱2,000 extra per cartridge
Hidden Risk: Every unsecured print = ₱20,000+ compliance violation (DataPrivacy PH).
Philippine Case Studies – Real Savings Achieved
| Company | Savings | Key Takeaway |
|---|---|---|
| Cebu BPO (200 staff) | ₱240k/year | Simple change, huge impact |
| Manila Law Firm | 35% fewer prints | Secure + cost-efficient |
5 Expert Strategies to Cut Costs NOW
1. Enforce Duplex & B&W Defaults
- Saves 34% on paper
- How: IT sets network-wide defaults (5-minute task)
2. Implement Follow-Me Printing
- Secure: Print only releases with employee ID tap
- Cuts waste by 50% (no abandoned prints)
3. Toner-Saving Tricks
- Use Century Gothic font (30% less ink than Arial)
- Enable Eco Mode (40% less toner)
McLink Copy Services PH’s Pro Tip: Lease one high-volume MFP instead of 5 small printers.
Your 30-Day Cost-Cutting Plan
| Week | Action | Savings |
|---|---|---|
| 1 | Audit print volume | Identify waste hotspots |
| 2 | Set duplex defaults | ₱8k+/year per team |
| 3 | Enable follow-me printing | 35-50% fewer prints |
| 4 | Remove 1 underused printer | ₱3k/month per device |
Future-Proof Your Printing
AI & Automation (2025 Trends)
- Smart routing: Auto-sends jobs to cheapest printer
- Predictive toner orders: Ships before you run out
When to Go Paperless
✔ Good candidates: Teams using e-signatures (90%+ docs)
✖ Keep printing: Legal/medical compliance needs
FAQ – Philippine Printing Costs
Q: How much does duplex save?
- ₱1,200/year per 10 employees
Q: True cost of color prints?
- ₱0.50/page (vs. ₱0.03 B&W)
Q: Ensure employee compliance?
- Show “₱” counter on print screens
- Reward savers with “Green Team” recognition
Final Action Plan
- Run a free print audit (Tools: PaperCut, Printix)
- Set duplex defaults today (5-minute IT task)
- Remove 1 unused printer this week
Need Help? McLink Copy Serivces PH’s managed print services include:
- Toner alerts
- Proactive maintenance
- Cost-tracking dashboards
📞 Call (02) 8801-4491 or Get a Free Assessment