Office Printing Costs in 2025: How Philippine Businesses Can Save Millions

by | May 19, 2025 | Cost Savings | 0 comments

“Service Made Simple” – Cut Waste Without Sacrificing Productivity

The Shocking Cost of Printing Waste in the Philippines

Office printing silently drains ₱1,500/year per employee (PhilBiz Review 2025).

Top 5 Money Pits

  1. No duplex defaults → Wastes ₱8,000/year (10-person team)
  2. Unsecured prints → Risk ₱500k PDPA fines
  3. Color overuse → Costs ₱0.50/page (vs. ₱0.03 B&W)
  4. “Ghost printers” → ₱3,000/month in idle maintenance
  5. Emergency toner orders → Pay ₱2,000 extra per cartridge

Hidden Risk: Every unsecured print = ₱20,000+ compliance violation (DataPrivacy PH).

Philippine Case Studies – Real Savings Achieved

CompanySavingsKey Takeaway
Cebu BPO (200 staff)₱240k/yearSimple change, huge impact
Manila Law Firm35% fewer printsSecure + cost-efficient
Biggest Winner: Pasig tech firm saved ₱1.2M/year with managed print services.

5 Expert Strategies to Cut Costs NOW

1. Enforce Duplex & B&W Defaults

  • Saves 34% on paper
  • How: IT sets network-wide defaults (5-minute task)

2. Implement Follow-Me Printing

  • Secure: Print only releases with employee ID tap
  • Cuts waste by 50% (no abandoned prints)

3. Toner-Saving Tricks

  • Use Century Gothic font (30% less ink than Arial)
  • Enable Eco Mode (40% less toner)

McLink Copy Services PH’s Pro Tip: Lease one high-volume MFP instead of 5 small printers.

Your 30-Day Cost-Cutting Plan

WeekActionSavings
1Audit print volumeIdentify waste hotspots
2Set duplex defaults₱8k+/year per team
3Enable follow-me printing35-50% fewer prints
4Remove 1 underused printer₱3k/month per device

Future-Proof Your Printing

AI & Automation (2025 Trends)

  • Smart routing: Auto-sends jobs to cheapest printer
  • Predictive toner orders: Ships before you run out

When to Go Paperless

✔ Good candidates: Teams using e-signatures (90%+ docs)
✖ Keep printing: Legal/medical compliance needs

FAQ – Philippine Printing Costs

Q: How much does duplex save?

  • ₱1,200/year per 10 employees

Q: True cost of color prints?

  • ₱0.50/page (vs. ₱0.03 B&W)

Q: Ensure employee compliance?

  • Show “₱” counter on print screens
  • Reward savers with “Green Team” recognition

Final Action Plan

  1. Run a free print audit (Tools: PaperCut, Printix)
  2. Set duplex defaults today (5-minute IT task)
  3. Remove 1 unused printer this week

Need Help? McLink Copy Serivces PH’s managed print services include:

  • Toner alerts
  • Proactive maintenance
  • Cost-tracking dashboards

📞 Call (02) 8801-4491 or Get a Free Assessment